Nonprofit Board Meeting Agenda + Minutes Template

At minimum: the organization name, meeting date, time, and location; who attended and whether quorum was met; the agenda items discussed; the exact text of each motion with who moved it, who seconded it, and the vote result; who abstained or recused themselves and any conflicts of interest disclosed; the decisions reached; and the action items with owners and due dates. Minutes summarize discussion - they do not transcribe it. This template includes every one of those fields by default, so your minutes hold up as the legal record the IRS and your state expect.

Yes - completely free, no sign-up, no watermark required. Build your agenda and minutes online, print them, save them as a PDF, or copy a share link for your board. Your work saves in your browser so you can close the tab and come back. Funraise makes it free because better-run boards make better fundraising decisions, and we would rather earn your trust than gate a template.

A consent agenda bundles the routine, no-debate items - approving the prior meeting's minutes, the standard treasurer's report, and written committee reports - into a single vote. It saves a typical board 20 to 30 minutes per meeting and keeps the discussion time for real decisions. Any director can pull an item off the consent agenda to discuss it separately, no explanation needed. This template includes a consent agenda section pre-filled, and you can toggle it on or off.

Quorum is the minimum number of voting board members who must be present for the board to make legally valid decisions - usually a simple majority of your directors, though your bylaws set the exact threshold. Add your board members to the roster and mark attendance, and the tool counts your present voting directors against the majority needed and flags whether quorum is met. Recording quorum in the minutes every meeting is what makes your votes hold up.

A standard nonprofit board agenda runs: call to order and roll call, approval of the consent agenda, the Executive Director's report, the treasurer's and finance committee report (with budget vs. actual), reports from standing committees like fundraising and governance, old business, new business and decisions, an executive session for confidential matters, and adjournment. This template pre-fills all of those, and you can add, remove, reorder, or time-box any of them.

They share one list of agenda items. You plan the order of business once - item, type, presenter, and time - and that same structure becomes your minutes, where you fill in what actually happened: the discussion, the motions, the votes, and the decisions. No retyping, no items lost between the meeting and the record. Turn recurring-meeting mode on and open action items carry forward onto your next agenda automatically.

Yes. Copy the share link and send it - your board opens the same agenda and minutes, ready to review, comment, or print. You can also save a clean PDF to email with the board packet. Logos and browser-saved progress stay on each person's device; nothing is sent to a server unless you copy a share link.

The board secretary is responsible for the minutes, though many nonprofits have staff draft them for the secretary to review and the board to approve at the next meeting. Distribute minutes soon after the meeting so directors have time to read them and request corrections before they are formally adopted. This template names the secretary and chair in a built-in approval block with signature lines, so the record shows exactly who recorded and who approved it.