Free Gift Range Chart Calculator
Enter your capital campaign goal and get a complete gift range chart in seconds: how many gifts you need at each level, how many prospects to identify, and a printable table of gifts and gift pyramid you can take straight to your board. No sign-up, instant results.
Set your campaign goal
Type your capital campaign goal above, or tap an example. You will get the gifts and prospects you need at every level, instantly.
From a goal to a campaign gift plan in three steps
A gift range chart, also called a table of gifts or gift pyramid, is the single most important planning document in a capital campaign. It works backward from your goal to show exactly how many gifts of each size you need, and how many prospects you must line up to land them. This calculator builds that chart for you and turns it into a plan you can fundraise against.
Enter your campaign goal
Type your goal, or start from an example ($250K, $1M, $5M, $10M). The calculator picks a sensible lead gift (10% to 25% of goal depending on size) and builds every level below it on clean, round gift amounts.
Read your gift range chart
Instantly see the gifts needed at each level, the prospects to identify for each (4 per leadership gift, scaling down to 2 at the base), the running total, and a visual gift pyramid. Adjust the top gift size or prospect ratio to match your donor pool.
Print, share, and work the plan
Print or save the chart as a PDF template for your campaign committee, add your logo, and share a link with your board. Then start at the top: the biggest gifts come first, in the quiet phase, before you ever go public.
How to build a gift range chart (a.k.a. table of gifts)
A gift range chart starts at the top, not the bottom. You set a lead gift, usually 10% to 20% of the goal for an established campaign and as much as 25% for a smaller or first-time effort, and then build descending levels where each tier aims to raise roughly the same dollar amount as that lead gift. Because the gift size halves as you go down, the number of gifts you need doubles, which is what gives the chart its pyramid shape. For a $1,000,000 campaign that means one $100,000 gift, two $50,000 gifts, four $25,000 gifts, and so on down to the broad base.
Each level also needs prospects, not just gifts, and you always need more prospects than gifts because you will not close every ask. The rule of thumb is roughly 4 qualified prospects for every leadership gift, about 3 for major and mid-level gifts, and around 2 at the base. That ratio is why a campaign that looks like it needs 200 gifts actually needs a working list of 600 to 800 named prospects. Identifying, rating, and cultivating that pipeline is the real work the chart sets up.
The classic benchmark is the rule of thirds: your top gifts produce about a third of the goal, the middle band produces the next third, and the broad base produces the final third. Modern campaigns are even more top-heavy, with the top 10 to 15 gifts often delivering well over half the total. The discipline is the same either way: secure your lead gift and roughly 60% of the goal quietly, from your closest major donors, before you announce the campaign publicly. The public phase then fills the base of the pyramid, and that is where online giving does the heavy lifting. Funraise giving pages convert at 17%, 2x the 8% nonprofit benchmark, the average online gift is $281, and Funraise customers grow online revenue 26% year over year, so the many smaller gifts at the bottom of your chart add up faster than most plans assume.
Questions?
What is a gift range chart?
A gift range chart, also called a table of gifts, scale of gifts, or gift pyramid, is a planning tool that breaks a fundraising goal into the specific gifts you need to reach it. It lists each gift level (for example $100,000, $50,000, $25,000), how many gifts you need at that level, and how many prospects you should identify to secure them. It is the backbone of almost every successful capital campaign because it turns one big, abstract number into a concrete, workable plan.
How do you calculate a gift range chart?
Start with your goal and set a lead gift, typically 10% to 20% of the goal (higher for smaller campaigns). Then build levels downward, where each level raises roughly the same total as the lead gift, so the gift size shrinks while the number of gifts grows. Add a prospect multiplier of about 4-to-1 at the top, 3-to-1 in the middle, and 2-to-1 at the base. This calculator does all of that automatically: enter your goal and it returns the full table of gifts, prospects, and running totals instantly.
How big should the top gift be in a capital campaign?
The lead gift is usually 10% to 20% of the total goal, and for smaller or first-time campaigns it is often 20% to 25% because the top of the chart is carried by fewer donors. A $1,000,000 campaign typically needs a $100,000 to $200,000 lead gift; a $250,000 campaign often needs a $50,000 lead. The healthier and deeper your major-donor pipeline, the lower the percentage your top gift needs to be. You can adjust the top gift size in the calculator to model your own situation.
How many prospects do I need for each gift?
More than you think. The standard ratio is about 4 qualified prospects for every leadership gift, 3 for each major or mid-level gift, and 2 for gifts at the base, because you will not convert every ask. That is why a chart calling for, say, 200 gifts usually requires a named prospect list of 600 or more. Building and rating that list is the first real task a gift range chart sets up, and this tool calculates the prospect target for every level for you.
What is the rule of thirds in a gift range chart?
The rule of thirds says your top gifts should produce about one third of the goal, the middle band the next third, and the broad base of smaller gifts the final third. In practice modern campaigns are more top-heavy, with the top 10 to 15 gifts often delivering more than half the total. The takeaway is the same: focus your earliest, most personal energy at the top of the chart, and secure roughly 60% of the goal in the quiet phase before you launch publicly.
Is this gift range chart template free, and can I print or share it?
Yes. The calculator and the printable gift range chart template are completely free, with no sign-up. You can add your logo, print the chart or save it as a PDF for your campaign committee and board, and copy a share link so colleagues open the exact same chart, ready to adjust. Your inputs save in your browser; nothing is sent to a server unless you share a link. Pair it with Funraise to fill the base of your pyramid faster: giving pages that convert at 17% (2x the nonprofit benchmark), an average $281 online gift, and 78% sustainer retention.
Fill the base of your pyramid
The top of your gift range chart is won in person. The broad base is won online. Funraise giving pages convert at 17%, 2x the nonprofit benchmark, the average online gift is $281, and customers grow online revenue 26% year over year. Get a demo and see how to turn the bottom of your chart into a recurring revenue engine.
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